Business Email Security: How to Enable Two-Step Verification

Your employees are great at what they do. But they may not be so great at business email security. Under-educated employees are the most common security breach for any company.

Two-Step Verification for Business Email Security

Two-factor authentication (a.k.a. two-step verification or multi-factor) is a huge security boost for both companies and individual users. As the name suggests, it adds a second step to the login process.

One-step verification:

1. Employee enters login information
2. Email access is granted

Two-step verification:

1. Employee enters login information
2. Employee receives a single-use, randomly generated code to enter into email client
3. Email access is granted

For a hacker to access the employee’s email, they would need access to both their email login AND their phone. It’s a simple tool that exponentially increases your business email security.

How to Enable Two-Step Verification in Gmail

To keep your company and customer information safe, have all of your employees follow these steps to enable two-factor authentication.

1. Log into your Google Account
2. Click the 3×3 square in the upper right hand corner
3. Click on My Account
4. Click Sign-In & Security
5. Scroll down and click 2-Step Verification
6. Click Get Started
7. Enter your password
8. Enter your phone number and select either call or text
9. Enter in the code that was delivered via text or call
10. Click on Turn On

How to Enable Two-Step Verification in Outlook

1. 1. Sign in to your Outlook account
   2. Click your name in the top right corner
   3. Click Account Settings
   4. Scroll down and click Set up two-step verification
   5. Click Next
   6. Choose your verification method
      1. If you’re on a desktop or laptop, you can choose from a phone number or email address as your second verification method
      2. If you’re on a mobile device, it will ask to install an app

• Phone

1. 1. 1. Enter your phone number
      2. Choose text or call and click Next
      3. Enter the code you received and click Next
      4. Click Next again
      5. Click Finish to complete

• Email

1. 1. 1. Select An alternate email address
      2. Enter your alternate email address
      3. Click Next
      4. Go to your alternate email and enter the requested code, click Next
      5. Click Next again
      6. Click Finish to complete

• App

1. 1. This will depend on your device and operating system. Follow the directions for your device within the app.